[Project Name]

CIP No.

Timetable for Final Special Assessments

Date	Notes
1.	Resolution accepting project and authorizing final payment	Prepared by Construction Contract Coordinator (CCC)
2.	Certificate of Completion (submit to City Clerk within 15 days of project acceptance date in #1 above; typically dated the Council meeting following #1 above)	This is NOT the same as the Certificate of Completion and Final Acceptance of Contract Work prepared by the CCC
Consent agenda	3.	Resolution accepting work and fixing amount to be assessed (within 15 days of filing Certificate of Completion in #2 above so, Council meeting following #2 above) (ACCEPT WORK FIX AMT ASSESSED)	Cover Sheet, Resolution
4.	Final plat and schedule (submit to City Clerk within 30 days after Council adopts the resolution accepting work and fixing amount to be assessed, #3 above; typically submitted one week after #3, between Council meetings for steps 3 and 5)	Two (2) originally signed and sealed plats and schedules (electronic signatures not permitted)
Consent agenda	5.	Resolution adopting and levying final schedule of assessments and providing for the payment thereof (within 10 days after filing final plat and schedule; Council meeting following #4 above) (RES ADOPT LEVY)	Cover Sheet, Resolution Send draft Final Notice of Assessment letters to City Clerk for review at the same time as Council docs
6.	City Clerk proceeds to certify final plat and schedule: Publishing Date for Notice of Filing of the Final Plat and Schedule of Assessments (1st publication must be within 15 days of filing final plat and schedule in #4 above; 1st publishing date typically the first Saturday following the Council meeting in #5 above and the 2nd date is the following Saturday) 1st Publishing Date 2nd Publishing Date Letters to property owners (dated Monday after 1st publishing date; before 2nd publication)	Notice included in Council Resolution in #5 above Forward letter to Clerk’s office before it is copied & mailed. After approved, letters are mailed via regular US Mail (not registered) by PW Support Staff using envelopes provided to PW by the Clerk’s Office.