NOTICE OF AWARD

Dated:

TO:
ADDRESS:
Project Name:
OWNER’s Contract No.

Thank you for your bid dated [BID DATE] for the above contract. You are the apparent low bidder and are hereby notified you are scheduled to be awarded a contract at the [Council Meeting Date] Council meeting for the work generally described as follows: [add Work description from 00100].

The effective date of the contract is [DATE OF COUNCIL MEETING] which shall be the effective date of the Performance and Payment bonds.

The contract price of your contract is [$ AMT IN WORDS] dollars and [Words] cents ([$ AMOUT IN NUMBERS]) per the attached propose Agreement, and exclusive of any incentive/disincentive payment per proposal 4.02.

One copy of the proposed Agreement is attached. Please print two (2) copies and execute each. Four sets of the Project Manual and plans will be distributed at the preconstruction conference.

The following must be received by the City of Cedar Rapids Public Works Department within ten (10) days of the date of this notice, which is [DATE]

Two (2) fully executed Agreements (Form 00500). Each must have original signatures on pages and .

One (1) fully executed contract security (Performance and Payment Bond/Maintenance Bond) as specified in SUDAS 1070 Part 3 – Bonds and Insurance.

Insurance Certificates meeting the requirements of the Cedar Rapids Supplemental Specifications to SUDAS Standard Specifications, Section 3.02-3.09.

One (1) completed Subcontractor Request Form for each Subcontractor.

Address for returning required documents:

Construction Contract Coordinator

City of Cedar Rapids

500 15th Avenue SW
Cedar Rapids, IA 52404

The following are required:

Two (2) week advance notice of proposed start of work date.

Public Right-of Way Permit from City of Cedar Rapids for each project. Form is available on the City of Cedar Rapids website or through the Real Estate Division of the Public Works Department. No application fees will be assessed.

A current Bond for Grading, Opening or Working in Public Street and Public Property. This is required prior to obtaining the Excavation Permit. Annual bonds must be filed with the City Clerk.

Current equal Opportunity/ Affirmative Action Policy. ( is this Notice to Proceed used for Federal Aid projects? Does the City require a copy/ For Federal Aid projects this has to be approved by IDOT Office of Employee Services – see Construction Manual 2.22) )

Vendor Registration form on file with the City of Cedar Rapids Finance Department.

Failure to comply with the above requirements within the specified time will allow the City to consider you to fail to enter into the contract, annul this Notice of Award and to retain your bid security.

Within ten (10) days after compliance with the above conditions, the City will return to you one fully executed Agreement.

This Notice of Award shall not be deemed a Notice to Proceed.

Large material submittals should be sent to the City through the ftp site at https://fttp.cedar-rapids.org/main.html. Notify Cindy Potter at c.potter@cedar-rapids.org when such submittals are made.

For the City of Cedar Rapids, Iowa

Public Works Department

By: __________________________________

Cindy Potter

Construction Contract Coordinator

cc:	Brenna Fall, PE, City Engineer

Taylor Burgin, Public Works Construction Manager

, Construction Engineering Project Manager

, Construction Engineering Inspector

, Project Engineer

City Clerk

[CONSULTANT]

Mike Zach, PE, Water Distribution Engineering Mgr., Utilities

John Witt, City Traffic Engineer

Sent via email to : [contractor , contract name , email address]

Dear Contractor:

Below is a list of items that will be required to be submitted prior to or at the preconstruction meeting.

☒	Written notification of name of site Superintendent and Project Manager (SUDAS 1050 1.03 B&C, 1080 1.10) and after hours contact

☒	Construction Schedule Details in CR Supplement to SUDAS 1080 1.03 B

☒	Materials (Email Cindy Potter at c.potter@cedar-rapids.org

Shop Drawings SUDAS 1060 1.01

Equipment submittals, catalog cuts, etc. of all materials to be incorporated into the work.

Material Source List

Property Owner Notice (see details below)

Large material submittals should be sent through to the City ftp site at https://ftp.cedar-rapids.org/main.html. Notify Cindy Potter at c.potter@cedar-rapids.org when these are submitted.

☒	Traffic Control Plan per plan notes

☒	List of Subcontractors per City provided form

☐	NPDES Co-Permittee Statements (for prime contractor and nay Subcontractors doing work which may potentially disturb the ground).

☒	City Permits:

Public ROW permit (excavation permit)

Bond for Grading, Opening or Working in Public Street and Public Property on file with Real Estate Division

Vendor Registration form on file with the City of Cedar Rapids Finance Department

☒	Signed statement regarding sufficiency of control points and accuracy of locations and elevations of existing features. CR Supplement to SUDAS 11.010

☒	Notice to be distributed to property owners within construction zone (Plan notes)

Contractor shall distribute construction notifications to each property owner within the project limits between 7-14 calendar days in advance of commencement of construction. Notification letters or hangers shall be approved by the Engineer prior to distribution.

Prime Contractor’s Name

Superintendent’s name and 24-hour contact number.

Brief description of the work.

Date of commencement and completion of construction activities.

Description of access limitations.

Special considerations: Refuse collection, mail delivery, others.